A common best practice is:
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Move-in inspection: Documents the condition before a tenant takes possession
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Routine inspections: Every 6–12 months
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Move-out inspection: Confirms the condition at the end of the tenancy
For most landlords, one or two inspections per year strikes the right balance between oversight and respect for tenant privacy.
Legal Considerations for Landlords (Ontario)
In Ontario, landlords must provide proper written notice before entering a rental unit—typically at least 24 hours, stating the reason for entry and the time window.
Inspections should:
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Occur during reasonable daytime hours
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Be conducted for legitimate purposes (maintenance, safety, condition checks)
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Never feel excessive or disruptive to tenants
Following these rules helps maintain positive tenant relationships and avoids legal issues.
What Happens During a Professional Inspection?
A proper rental inspection focuses on:
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Plumbing leaks or moisture concerns
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Electrical and safety issues
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HVAC and ventilation performance
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Signs of damage, misuse, or deferred maintenance
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Smoke detectors and other required safety features
Clear documentation with photos and written reports protects both landlords and tenants.
A Hands-Off, Tenant-Friendly Solution
For landlords who prefer not to manage inspections themselves, Inspekt.ca provides a professional third-party inspection service designed to be efficient, neutral, and tenant-friendly.
Inspekt.ca:
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Books inspections directly with tenants and works around their schedules
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Eliminates the need for landlords to coordinate access or attend inspections
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Uses condo-specific inspection software to complete thorough reviews quickly and efficiently
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Minimizes disruption by completing inspections without taking up unnecessary tenant time
This approach ensures inspections are done professionally, consistently, and with full documentation—while keeping both landlords and tenants comfortable.
Final Thoughts
Regular rental property inspections are a smart preventative strategy. When handled professionally and respectfully, they protect your investment, reduce long-term repair costs, and support better landlord-tenant relationships.
Using a trusted third-party service allows landlords to stay hands-off while still maintaining full oversight and peace of mind.